Staff Development Begins With the Hiring Process

May 15, 2012

With only 24 hours each day we are all limited by what we can accomplish during our business hours. This is one of the main reasons why you should learn how to hire employees effectively. When you hire qualified individuals from the beginning the staff development process becomes easier. These employees are more likely to enjoy learning new skills and Now Hiringknowledge for career advancement.

Other reasons businesses benefit from hiring includes the ability for your business to operate without you being physically present, adding an essential skill that you can’t provide, or hiring help so you can focus on more important tasks. No matter why you choose to hire an employee it will help increase your capacity if done correctly.

Before you begin the process of hiring your first employee, you will need to evaluate your needs. Here are some helpful questions to ask yourself:

  • How many employees will you need?
  • Will you need part-time or full-time help?
  • Is hiring an intern an option?

Now that you have a better understanding of your business’ needs you can plan their responsibilities. What will this job entail? This needs to give potential employees a clear idea of their future responsibilities and tasks. Also look ahead a few months or years. Will the job change over time?

In the job description you will need to explain any requirements, such as specific skills or credentials, needed to perform the job. If you foresee changes in the near future of the job’s responsibilities you’ll want to have a staff development plan ready. What training and development will your employee need to remain qualified?

A well-written description for hiring an employee typically includes the following:

  • Position title
  • Department name
  • Person (or position) to whom the new hire will report
  • A list or paragraph describing the job responsibilities and duties
  • The term of employment (full-time, part-time, contract, intern, etc.)
  • Any necessary skills or experience required

While writing a job description can be overwhelming, especially if this is your first time hiring an employee, a well-written job description can make the hiring process more efficient. You will weed out those without the necessary experience or skills without wasting your time in a live interview. You’ll also want to include a general statement, or catch-phrase, about the responsibilities and “duties as assigned.” This will protect you against new hires saying ‘that wasn’t in my job description’ in the future. It will also help with development in the future.

However, a well-written job description is more than just a list of tasks. Use specific language to describe tasks or responsibilities. Instead of “basic computer skills” you might use “needs to be proficient in Microsoft Word, PowerPoint and Excel.”

Another thing to consider is writing the job description for a job that is not new. Instead of describing the current job responsibilities think about what the job needs to be. What are your current business needs? What do you hope to accomplish with this job in the future?

The last thing that is extremely important to remember is that a job description is a legal document. You cannot use discriminatory language or reference race, color, religion, age, sex, national origin or nationality, or physical or mental disability. This is illegal. To truly protect your business you might want to have a lawyer look it over before posting it.

Contact us today to learn more about how staff development can add to your strategic business plan.

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